Phrases to use during Office Presentations

Giving office presentations can seem like a daunting task. Sometimes you might get confused which phrases you should use in the middle of the office presentation that will help you sail from one topic to other. Also, during an office presentation, there are different parts like introduction, giving handouts, question session, conclusion etc. 

To make sure that you use the correct phrases at the suitable time, here are some office presentation phrases that you can use! 



You can use these phrases to welcome your audience and give a brief about the meeting:  

  • Everyone, good morning/afternoon, and welcome to my presentation. First and foremost, I’d like to thank everyone for coming today.
  • Let me begin by telling you a little bit about my background.
  • Today’s topic, as you can see on the screen, is……
  • My presentation is especially relevant to those of you who…
  • This talk is intended to serve as a jumping-off point for further discussion.
  • This morning/afternoon, I’m going to look into the most recent developments in…..


Roadmap of the presentation 

You can use these phrases to explain the proceedings of the presentation and take the audience through the stucture of the meeting: 

  • My presentation will last approximately 45 minutes and will be divided into four sections. Section 1 will go over…
  • I’m going to keep things brief because we only have 45 minutes to discuss this massive subject. This presentation will be divided into four parts. To begin…
  • I thought it would be useful to provide a road map of what I intend to cover. This presentation will be divided into four parts.
  • In today’s presentation, I’ll look at four different aspects of (topic). First and foremost…


You can use these phrases to give out crucial handouts to the members of the meeting: 

  • Is everyone in possession of a handout or a copy of my report?
  • At the end of my presentation, I’ll be handing out copies of the slides.
  • I can send the PowerPoint presentation to anyone who requests it.
  • Don’t worry about taking notes; I’ve prepared a handout with all of the pertinent statistics for you.


Highlighting information

You can use these phrases to pinpoint specific important points of the presentation:

  • I’d like to put the situation into some sort of context.
  • I’d like to go over the implications of… in greater detail.
  • I’d like to make more specific recommendations about…
  • I’d like you to consider the significance of this figure in this context.
  • Whatever angle you take, the underlying trend is undeniable.


Introducing Visual Aids 

You can use these phrases to direct the attention of the audience towards specific infographics relevant to the meeting:

  •  If you look at this graph, you’ll notice…
  • We can see how… from this chart.
  • As you can see from this infographic, our research indicates that This chart depicts the results of a recent experiment that we conducted. The y-axis denotes… while the x-axis represents…


You can use these phrases to engage the audience into asking questions related to the meeting: 

  • I am happy to answer any questions you may have.
  • If you don’t mind, I’d like to postpone questions until the end of my presentation/there will be time for a Q&A session at the end…
  • If you have any questions, please feel free to interrupt.
  • Put your hand up if anything is unclear, and I’ll do my best to answer your question.
  • I’d be delighted to answer any questions at the end of my presentation.


Sequencing phrases

You can use these phrases to provide a structure to the meeting: 

  • My first point is about…
  • First and foremost, I’d like to provide you with an overview of…
  • Next, I’ll concentrate on…..and then we’ll think about…
  • Then I’ll go on to emphasise what I believe to be the main points of…
  • Finally, I’d like to discuss the issue of…..
  • Finally, I’d like to briefly bring up the subject of…


Giving examples 

You can use these phrases to give examples that will complement the points discussed in the meeting: 

  • As an example…
  • This is exemplified by…
  • To demonstrate my point…
  • This makes me think of…
  • As an illustration…
  • Let me explain further…


Thank your audience

You can use these phrases to use thank your audience:

  • Thank you very much for taking the time to read this.
  • Thank you all for coming; I had a great time speaking with you today and hope you found this session useful.
  • Thank you for taking the time to listen; please contact me via my website or email if you have any further questions.



You can use these phrases to conclude the meeting:

  • I’d like to conclude with the words of a famous scientist/politician/author……
  • Let’s go out there and make opportunities for…!
  • That concludes my presentation for today. To refresh your memory, here are the main takeaways. First and foremost…
  • That brings my presentation to a close. I hope you’re a little clearer on (the topic) Now, to tie everything together, consider the following factors the next time you think about (the topic)….. That’s all I have to say!


Comment below and let us know if you found this helpful! 


Stay Awesome. Stay Productive.

– Divas Gupta


By divasgupta   |   June 13, 2022

27 responses to “Phrases to use during Office Presentations”

  1. Reddem vamsikrishna says:


  2. Amiya Sarkar says:

    Thanks for sharing. I am an civil Enginner ( Dy Manager) at Shapoorji Pallonji Engineering and Construction. I am very much introvert. I want to speak in English but can’t. I am much more interested to speak in english at office. First time I’ll join your class on coming Sunday. I am excited for the Day. Please help me.

  3. Raushan Mishra says:

    This information is very productive for those who is attending the meeting, giving presentation, dealing clients etc.
    Thankyou so much this.

  4. Rajini says:

    Thanks a lottt very helpful

  5. Jayakumar iyer says:

    I was a service manager in a reputed organisation . Now, I am owning a firm in the name of Jaij marketing . Presently dealing with consumer product ad health products . I am also tie up with social activities .

  6. Debasis Sahu says:

    Thanks a lot for the phrases to be use during presentation. It will surely help.
    I am into ad sales in a regional news channel. I am okay when I speak or interact with my clients. But I am not able to express when making presentation in front of management and team.

  7. Wow! Divas sir Awesome! i attend your webianr last sunday , what a way to teach and energy.
    I am owner of advertising agency i regularly handling the Customers whether they are local or other,
    Thats why i need good communication with them,
    Sometimes they started in English due to my side they talk with me in Hindi.
    So i also want to improve myself pls help me


    Hi Divas,

    Going through all the materials and video you have sent.
    Looking forward to see you on upcoming Sunday.


  9. AMIT BAKSHI says:

    Good morning Divas ji !!
    I am a Mathematics teacher at Delhi Public School, Agra.
    Your tips are really helpful in bolstering for facing the ordinance as at times we have to give presentations in front of entire staff. I am watching the videos and going through the content. Thanks for showing me the path. Your style of connect and communication is awesome.


    Hi sir, I’m belongs to sales and marketing & i’d like to improve my public speaking & communication skills, & for the same I’m very much excited to join the coming sunday’s session.

  11. Priya Sharma says:

    Very useful thankuh so much.

  12. Abhiraj Vp says:

    Waiting for an amazing session… And expecting a new world to begin

  13. PRADEEP KUMAR says:

    Waiting for your session sir.
    Will meet you on 18th September.

  14. Rashmi says:

    Thank you Divas Sir.

  15. Narendra Gupta says:

    Will be very useful for making presentation

  16. Pradip Das says:

    I live in chennai, I am a carpenter I want to speak fluently in English with my client

  17. SHANMUGAM N says:

    I am waiting for October 2nd 2022 for master class.

  18. Anju Sharma says:

    Hello I am Anju Sharma and I am housewife and I want to learn English because for a social gatherings and for kids school meeting

  19. Asheeba ashkar says:

    I’m a house wife i whould like to speak English fluently with my children’s without any mistakes.

  20. Nita Shah says:

    Thank you Divas. Simple yet elegant.

  21. Pranjal Gupta says:

    Thank you this is helpful for me. I am a video editor and motion graphics. I am looking for job change and I’d like to improve my public speaking and communication skills.

  22. Madhuri Chouhan says:

    Hello sir, thank you for this helpful information. I’m madhuri Chouhan a research scholar. Waiting for your 5th February session.

  23. Shilpa kumari says:

    I am a civil engineer, and working as a junior engineer, with the same time i am preparing for UPSC civil services exam, I would like to improve my communication skills, proper influent english with other people and improve grammatically error, vocabulary etc. I am very excited to join your session and interact with you .

  24. Aman Singh says:

    This is aman singh i am improving my english for my interview preparation for coding round .
    I am really excited for the sunday class at 12 march in 10 am.

  25. Nitish Kumar Patra says:

    It’s much more effective for me,sir
    I’m so much excited for the upcoming class that will be held on Sunday.